09 Apr Providing delegated access to your inbox in Gmail

Providing delegated access to your inbox in Gmail: If you’re going to be out of the office with limited access to your emails, it can be handy to provide delegated access to your inbox for a colleague so they can help pick up on any communications whilst you’re away, to make sure projects can continue to move forward. 

To set up delegated access, you need to head to your Settings, which you can access via the settings cog at the right hand side of your Gmail window.

Once within the Settings menu, you will need to click the Accounts tab. Here you will see an option to Grant access to your account. You will see there are a few options; Before adding the account, make sure you select whether you would like a conversation to be marked as read when opened by others, or whether to leave as unread, so that you can still catch up on what you missed upon your return. Once you’ve selected your preferences, click Add another account.

A pop-up window will open where you can insert the email address of the colleague you would like to grant access to your account. Once you’ve typed in the correct email address, click on the Next Step button.

You will be prompted to confirm your decision to grant access to this user. Once you click on the ‘Send email to grant access’ button, this will send an email to this person which they must accept to receive access to your account.

You can revoke these privileges at any time, by going back into the Accounts tab and removing delegated access.

For more tips and tricks, please visit our Google Apps Tips blog.