18 Jun How to find the right time for your meeting in Google Calendar

How to find the right time for your meeting in Google Calendar: Use the ‘find a time’ function in Google Calendar to find suitable times to hold meetings when inviting several guests. 

To use the find a time feature, it is first worth pointing out that you will only be able to see public calendars or calendars that have been shared with you. To get started, create a calendar event by heading into Google Calendar, and either clicking Create or by selecting a time then opting to ‘Edit event’.

Once you open up your event, you will need to type in the name of the people you want to invite into the Add guests field. Only once you have entered the attendees will you be able to view their calendars to find a time for your meeting. You can also add rooms and check available times for meeting rooms too.

As you can see above, I have added my colleague Alex to my event invitation. Now, to find a time that suits us both, I need to head up to the Event details tab, and click on the Find a time tab next to it.

Both mine and Alex’s calendars are displayed here, showing when we’re busy and when we’re free. From this, I am able to select a time that suits, and my event details will be updated. I can now click back across to Event details and continue with the set up of my event, before I then hit Save.

This is a quick and simple way to save time and be more productive when booking meetings.

For more hints and tips, head over to our Google Apps tips blog.