AppsCare | How to find the right time for your meeting in Google Calendar - AppsCare
AppsCare is a Google for Work Premier Partner in the UK and specialises in the deployment of Google Apps for Work, Google Drive for Work, Google for Education, Google Maps for Work, Chrome Devices for Work and Google Search.
google enterprise premier partner, google enterprise partner, google enterprise reseller, google apps reseller, google apps partner, google maps reseller, google maps partner, chromebooks reseller, chromebox for meetings, google maps for business, google apps for business, google apps for education, google drive for work, drive for work, google for work, google apps for work, google maps for work, chrome for work, google for work premier partner, google apps for work reseller, uk, google for work uk premier partner, google apps reseller, google apps partner
single,single-post,postid-18571,single-format-standard,ajax_fade,page_not_loaded,,wpb-js-composer js-comp-ver-4.0.5,vc_responsive

18 Jun How to find the right time for your meeting in Google Calendar

How to find the right time for your meeting in Google Calendar: Use the ‘find a time’ function in Google Calendar to find suitable times to hold meetings when inviting several guests. 

To use the find a time feature, it is first worth pointing out that you will only be able to see public calendars or calendars that have been shared with you. To get started, create a calendar event by heading into Google Calendar, and either clicking Create or by selecting a time then opting to ‘Edit event’.


Once you open up your event, you will need to type in the name of the people you want to invite into the Add guests field. Only once you have entered the attendees will you be able to view their calendars to find a time for your meeting. You can also add rooms and check available times for meeting rooms too.

add-guestsAs you can see above, I have added my colleague Alex to my event invitation. Now, to find a time that suits us both, I need to head up to the Event details tab, and click on the Find a time tab next to it.


Both mine and Alex’s calendars are displayed here, showing when we’re busy and when we’re free. From this, I am able to select a time that suits, and my event details will be updated. I can now click back across to Event details and continue with the set up of my event, before I then hit Save.

save-meetingThis is a quick and simple way to save time and be more productive when booking meetings.

For more hints and tips, head over to our Google Apps tips blog.

Claire Stead
No Comments

Post A Comment