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06 Aug Make a guests attendance optional in a Google Calendar event

Make a guests attendance optional in a Google Calendar event: This can be a handy tip when creating a Google Calendar event, for those participants you want to notify of the event but don’t particularly require their attendance at the time.

To set a guests attendance as optional, first you need to invite guests into your calendar event.

team-meeting

You will see that next to each guest, there is an avatar next to their name. You will also see the instruction above Guests that shows that to make a guests attendance optional, you need to click on the icon. I have selected which participants I would like to make optional, and you can now see that their avatar is no longer highlighted.

Screen Shot 2015-08-06 at 09.05.54

When I save my calendar event and send invitations, those marked as optional will see this in their invitation, as you can see below; there is a message stating “Your attendance is optional.

optional-invite

 

For more tips and tricks, visit our Google Apps Tips blog for weekly updates.http://www.appscare.com/2015/08/make-guests-attendance-optional-google-calendar-event/http://www.appscare.com/2015/08/make-guests-attendance-optional-google-calendar-event/http://www.appscare.com/2015/08/make-guests-attendance-optional-google-calendar-event/

Claire Stead
cstead@appscare.com
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