AppsCare | How to prompt a colleague to take immediate action in a shared Google Doc - AppsCare
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13 Aug How to prompt a colleague to take immediate action in a shared Google Doc

How to prompt a colleague to take immediate action in a shared Google Doc: Follow this tip to find out how to send an email actioning a colleague to review your comments in Google Docs. 

When leaving comments in Google Docs for a colleague to edit, unless you prompt the colleague to take a look, they may not know there are actions for them to take. By mentioning a specific colleague in a comment, this will send them an email prompting them to take action and view your comments in the document.

As you can see below, my colleague Elliott has commented in a document, but without addressing this to anyone, the comment may go unanswered.

Screen Shot 2015-08-06 at 10.40.10

To directly target somebody to take action, you need to mention them in the comment. To do this, you can add + or @ before typing their name, which will bring up options that you can select from a drop down list, including the colleague’s email address.


Select the recipient from the list, and write your comment. When commenting, if your colleague doesn’t already have access to the document, you will be prompted to share it.

Screen Shot 2015-08-06 at 10.44.58

Now you can see within the document that I have commented directly to my colleague Kevin. This also allows other participants in the document to see who I am addressing my comment to.

Screen Shot 2015-08-06 at 10.45.07

Kevin will then receive an email as per the below, prompting him to take immediate action in my document. Kevin can now click on any of the links to go straight into the document and comment back or make changes.

Screen Shot 2015-08-06 at 11.20.17


For more tips and tricks, please visit our Google Apps Tips blog, which is updated weekly.

Claire Stead
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